Discussion:
Resources Overallocated with .08 hours/day!
(too old to reply)
Brian McCune
2004-07-12 17:10:01 UTC
Permalink
I posted a similar question earlier today, but feel that I have to clarify.

Why are my resources showing as overallocated when they are only set to work for 7.2 hours/day. Their typical work day is 8 hours (as is set in the calendar). Sometimes they show as overallocated when they only have 1 hour of work per day!

Sometimes when I remove some hours, and then re-assign them it fixes things, and the overallocation is gone, but I shouldn't have to do this!

This is sure to be a management question when I present the plan to the "higher-ups"!

-Brian
Jan De Messemaeker
2004-07-12 19:18:50 UTC
Permalink
Hi Brian,

A resource is overallocated as soon as she is supposed to work for over 100%
during at least one minute in the plan.
So a resource can be overallocated when only asked to perform 1.01 minute in
a day, or for that matter, in a month.
I would suggest you either look carefully at all times of day (see Steve's
post on how to show timeof day), and resource allocation %, or stop worrying
about the red coloring.

I still advise you to read the faq (see my post in the other thread)

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
Post by Brian McCune
I posted a similar question earlier today, but feel that I have to clarify.
Why are my resources showing as overallocated when they are only set to
work for 7.2 hours/day. Their typical work day is 8 hours (as is set in the
calendar). Sometimes they show as overallocated when they only have 1 hour
of work per day!
Post by Brian McCune
Sometimes when I remove some hours, and then re-assign them it fixes
things, and the overallocation is gone, but I shouldn't have to do this!
Post by Brian McCune
This is sure to be a management question when I present the plan to the "higher-ups"!
-Brian
Bmack
2004-07-13 18:28:33 UTC
Permalink
"...... or stop worrying about the red coloring."

How can you not worry about the red coloring if your
Client notices that you don't have enough resources on the
project? That is usually obvious when that "red coloring"
shows up. Having the resources overallocated is a sign
that someone is trying to satisfy the requirement without
the proper number of resources to do the job. Will usually
impact quality and is high risk. If it is on a critical
part of the product it could spell trouble. Bmack....
-----Original Message-----
Hi Brian,
A resource is overallocated as soon as she is supposed to
work for over 100%
during at least one minute in the plan.
So a resource can be overallocated when only asked to
perform 1.01 minute in
a day, or for that matter, in a month.
I would suggest you either look carefully at all times of
day (see Steve's
post on how to show timeof day), and resource allocation
%, or stop worrying
about the red coloring.
I still advise you to read the faq (see my post in the
other thread)
HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
Post by Brian McCune
I posted a similar question earlier today, but feel
that I have to
clarify.
Post by Brian McCune
Why are my resources showing as overallocated when they
are only set to
work for 7.2 hours/day. Their typical work day is 8
hours (as is set in the
calendar). Sometimes they show as overallocated when
they only have 1 hour
of work per day!
Post by Brian McCune
Sometimes when I remove some hours, and then re-assign
them it fixes
things, and the overallocation is gone, but I shouldn't
have to do this!
Post by Brian McCune
This is sure to be a management question when I present
the plan to the
"higher-ups"!
Post by Brian McCune
-Brian
.
Jan De Messemaeker
2004-07-13 19:37:35 UTC
Permalink
Well, it's either or.
If your customer isn't willing to believe that this red coloring only means
the resource is overallocated at least one minute in the project, if he
wants to interpret the coloring of your software his own way, not hindered
by any factual knowledge, then it is your task to make it disappear.
Try resource leveling on a minute by minute granularity.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
Post by Bmack
"...... or stop worrying about the red coloring."
How can you not worry about the red coloring if your
Client notices that you don't have enough resources on the
project? That is usually obvious when that "red coloring"
shows up. Having the resources overallocated is a sign
that someone is trying to satisfy the requirement without
the proper number of resources to do the job. Will usually
impact quality and is high risk. If it is on a critical
part of the product it could spell trouble. Bmack....
-----Original Message-----
Hi Brian,
A resource is overallocated as soon as she is supposed to
work for over 100%
during at least one minute in the plan.
So a resource can be overallocated when only asked to
perform 1.01 minute in
a day, or for that matter, in a month.
I would suggest you either look carefully at all times of
day (see Steve's
post on how to show timeof day), and resource allocation
%, or stop worrying
about the red coloring.
I still advise you to read the faq (see my post in the
other thread)
HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
Post by Brian McCune
I posted a similar question earlier today, but feel
that I have to
clarify.
Post by Brian McCune
Why are my resources showing as overallocated when they
are only set to
work for 7.2 hours/day. Their typical work day is 8
hours (as is set in the
calendar). Sometimes they show as overallocated when
they only have 1 hour
of work per day!
Post by Brian McCune
Sometimes when I remove some hours, and then re-assign
them it fixes
things, and the overallocation is gone, but I shouldn't
have to do this!
Post by Brian McCune
This is sure to be a management question when I present
the plan to the
"higher-ups"!
Post by Brian McCune
-Brian
.
a***@discussions.microsoft.com
2004-07-13 20:15:11 UTC
Permalink
How many total hours do you have allocated to that
resource per week? I hesitated to respond to this because
I vaguely remeber the nightmare this gave me. It seemed
as if MS Project 2002 had a bug in this area. I remember
going to resource usage (or allocation) and manually
deleting the areas that were red. Add another resource if
everyone else is overloaded. Also check to see if the
resource is assigned 100% to your project.
-----Original Message-----
I posted a similar question earlier today, but feel that
I have to clarify.
Why are my resources showing as overallocated when they
are only set to work for 7.2 hours/day. Their typical
work day is 8 hours (as is set in the calendar).
Sometimes they show as overallocated when they only have 1
hour of work per day!
Sometimes when I remove some hours, and then re-assign
them it fixes things, and the overallocation is gone, but
I shouldn't have to do this!
This is sure to be a management question when I present
the plan to the "higher-ups"!
-Brian
.
Mike Glen
2004-07-15 21:27:07 UTC
Permalink
Hi Brian,

Why not send a wish directly to Microsoft ?


Mike Glen
Project MVP
All,
Jan - your point is well taken, and you certainly understand the
mechanics of MS Project. Unfortunately, when I present this to the
executive steering committee and they see red, they see RED! And
they are not concerned with my 30 second explanation of the
weaknesses of MS Project when it comes to representation of resource
overallocation.
MSFT - if you are listening, I would recommend that you be able to
view resource graphs based on differing levels of granularity - a 3d
approach. I am not concerned with a resource working 1.01 minutes
over what they are available for. What I am worried about, is their
working 2 hours over. I would like to be able to see the resource
graph with a "filter" of sorts that will let me tell MSP what level
of granularity to look at.
-Brian
Aspiring MVP
Post by a***@discussions.microsoft.com
How many total hours do you have allocated to that
resource per week? I hesitated to respond to this because
I vaguely remeber the nightmare this gave me. It seemed
as if MS Project 2002 had a bug in this area. I remember
going to resource usage (or allocation) and manually
deleting the areas that were red. Add another resource if
everyone else is overloaded. Also check to see if the
resource is assigned 100% to your project.
-----Original Message-----
I posted a similar question earlier today, but feel that
I have to clarify.
Why are my resources showing as overallocated when they
are only set to work for 7.2 hours/day. Their typical
work day is 8 hours (as is set in the calendar).
Sometimes they show as overallocated when they only have 1
hour of work per day!
Sometimes when I remove some hours, and then re-assign
them it fixes things, and the overallocation is gone, but
I shouldn't have to do this!
This is sure to be a management question when I present
the plan to the "higher-ups"!
-Brian
.
Mike Glen
2004-07-16 14:33:06 UTC
Permalink
Not at all, Brian! Microsoft is always very willing to listen to
constructive feedback :) I think the email address for wishes is
***@microsoft.com And you could try this URL:

http://office.microsoft.com/assistance/

and look for the "Give us feedback" link


Mike Glen
Project MVP
Mike,
Is that a joke, or can a young, aspiring MVP like me actually do
that!?
If so, how do I formally submit input to MSFT (other than picking up
the phone and calling Bill G.)?
Cheers!~
Brian
Post by Jan De Messemaeker
Hi Brian,
Why not send a wish directly to Microsoft ?
Mike Glen
Project MVP
All,
Jan - your point is well taken, and you certainly understand the
mechanics of MS Project. Unfortunately, when I present this to the
executive steering committee and they see red, they see RED! And
they are not concerned with my 30 second explanation of the
weaknesses of MS Project when it comes to representation of resource
overallocation.
MSFT - if you are listening, I would recommend that you be able to
view resource graphs based on differing levels of granularity - a 3d
approach. I am not concerned with a resource working 1.01 minutes
over what they are available for. What I am worried about, is their
working 2 hours over. I would like to be able to see the resource
graph with a "filter" of sorts that will let me tell MSP what level
of granularity to look at.
-Brian
Aspiring MVP
Post by a***@discussions.microsoft.com
How many total hours do you have allocated to that
resource per week? I hesitated to respond to this because
I vaguely remeber the nightmare this gave me. It seemed
as if MS Project 2002 had a bug in this area. I remember
going to resource usage (or allocation) and manually
deleting the areas that were red. Add another resource if
everyone else is overloaded. Also check to see if the
resource is assigned 100% to your project.
-----Original Message-----
I posted a similar question earlier today, but feel that
I have to clarify.
Why are my resources showing as overallocated when they
are only set to work for 7.2 hours/day. Their typical
work day is 8 hours (as is set in the calendar).
Sometimes they show as overallocated when they only have 1
hour of work per day!
Sometimes when I remove some hours, and then re-assign
them it fixes things, and the overallocation is gone, but
I shouldn't have to do this!
This is sure to be a management question when I present
the plan to the "higher-ups"!
-Brian
.
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